Google Docs Recommendation

Mr. Garner

After an intense investigation on a complete research on the software that the company uses on a daily basis, I came to the conclusion that switching to google docs will be more costly than the $35,000 expense in MS office for all 175 employees in the office. Here are the reasons why:

Our Hedge Funds need our daily reconciliations, most of our counter parties such as Morgan Stanley, Goldman Sachs and Merril Lynch send us their pricing and daily activity movements on SWAPS and collateral calls that are saved in our drives protecting our clients sensitive information.  

Any Google certified employee with the right credentials can access any type of document putting in risk our confidentiality of our clients and hedge funds. This action could potentially cause the loss of millions of dollars in privacy events against their private investment funds. 

The $35,000 expense in MS office will be an investment for our employees. Employees using MS office, in comparison to google docs, are accessible of using multiple excel spreadsheets and are able to create macros and import them to SQL. 

In addition, upgrading/acquiring the latest MS office software will avoid any possible expense in new training for using google docs. 

By acquiring google docs we will NOT be able to:

Transfer/import spreadsheets to SQL easily.

Create macros and multi-task with multiple screens

Obtain all of our FX translation, floating rate bonds and Equity updates through Bloomberg into excel spreadsheets data base.

Using google docs will cause a $50,000 increase in expense the first month in addition to the $45,000 monthly labor expense created from this action. This action will affect our local and foreign offices.

New Staff training: $5,000 

Labor Hours increase due to incompatibility of data base and bloomberg: $45,000/monthly

Increase in management Risk by using an internet based data file while exposing our client's information for possible inside trading. (Millions of dollars lost)

For all those reasons, I believe that the $35,000 expense should be considered as an investment instead of an expense. 

Sincerely,

Ronald A Rojas