To: Board of Directors C-Level
From: Ronald A Rojas
Date: June 26th, 2013
Sub.: Recommendation
Dear Board of Directors C-Level,
I would like to start by expressing my sincerest apologies for not
being able to participate in our meeting tomorrow. Tomorrow our company
will be making a major decision that is crucial to the profitability and
continuity of our company’s goals and objectives. I would like to contribute
with the decision taken tomorrow by providing a core analysis based on our
previous meeting with our IT consultants.
The IT consultants have given their recommendation for using
Google Docs as the best alternative for our business technological
implementation. To my knowledge the IT consultants have not fully addressed
certain major issues that can negatively impact our business’ future. This year
Google has opted to discontinue Google Reader due to a decline in Google
Reader’s usage. This action from Google has raised many questions and concerns
in attempting to consider Google Docs as an option/alternative. What if Google
decided to discontinue Google Docs after a decline in sales/usage? The IT
consultants have provided a vague answer addressing the question of Google
Docs’ future in terms of security and reliability for our company.
My recommendation to the board of directors strictly attempts to fix the
unsolved issues from Google Docs such as the reliability on current product and
security awareness. For this reason I have opted to restructure the IT
consultant’s chart by adding a new technological tool that can certainly add
value, security and reliability to our company. The chart below shows the requirements
that IT consultants have brought to our attention followed by the alternatives.
In addition, I have added Microsoft Office 365 which certainly addresses all of
our requirements and improve every criterion in our chart. The importance
column is measured within a range from 1 to 5. The number five represents the
highest level of importance for our company’s objectives; meanwhile a grade of
zero will not meet our requirements. The following chart has been graded
based upon my own perception after our meeting with the IT consultants.
Google Docs offers almost all of the required features but does
not fully satisfy our business needs. I have graded MS office 365 for vendor
support with a five and Google Docs with a 2. MS office 365 offer vendor
supports in addition to new features such as “direct billing” and invoice
complimentary services. Google Docs offers only this type of service by blogs
and forums. (See Ref.table)
MS offices 365 in comparison to Google Docs has been on the market for many
years and their business office products have not been discontinued. MS office
products have gained a lot of reputation over the years and acquired most of
the businesses usage; office is the most reliable product in the market. Office
365 brings new features that certainly helps our technological futuristic
vision for our company; providing cloud storage, integrated communication with
employees and customers among other features. Microsoft Office 365 is
completely secured and offers automatic updates, anti-malware, anti-spam
protection, and a 99.9% guarantee. (See ref. table) Google Docs is limited to
attempt these issues based on the lack of certainty in terms of security and
reliability.
Our company is facing a critical decision; our main competitor
1-800-GOT-JUNK has benefited from investments in technological advances,
resulting in $32 million of return from a $700 investment. For this reason, I
am committed to provide you with the most updated technological information in
the market. I believe MS office 360 will satisfy all of our requirements adding
more value in securing sensitive information and reliability on a product that
has less risk for discontinuation.
Sincerely,
Ronald A Rojas
P.S. Please see MS Office 365 video below
Reference Table:
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