Should we use Visio for our business?

Dear Mr. Garner, 

As requested after our last discussion, I did some research on the program created by Microsoft which is titled Visio.  This is a very innovative program which allows a person to create flowcharts, organizational charts, and networking plans that would make any presentation stand out.  After reviewing this product this product would be a splurge i would not be likely to spend $589 for this system. 

After a careful review of your concern in considering using MS Visio for our company; I am to advise on rejecting such a proposal for the following reasons. 

 This software is obsolete and irrelevant for our daily data process. Although, MS Visio offers a distinct and unique way of creating flow charts our company does not need those tech tools.  It would be an unnecessary expense. We can use other alternatives such as: Google Drawings (free) compared to MS Visio $ 589 per download. MS office offers Power Point which could be used as an alternative to create flow charts and other designs.  Last year our IT department created software that allows investors to see their P&L month to date and year to date. This home software can be still better used by adding more reports to our investors that can allow them to create flow charts and other designs as per their request. Our investor relations department has recently launched a new site that allows investors to log-in and download their files while it creates charts for them and breakdowns on any reports they need.

For a program that solely makes charts it is far too expensive.  It would help to have a program that can help our company because we have a very intricate order of operations. The investors relations department gets the customers contact information and they are in charge of the communication between the investors.  From there, they communicate with on and off shore investors.  The shore subscriptions get into the master funds which are handled by brokers.  And finally everything gets analyzed and reconciled by the Operations department.  While the system would help organize in a strategic way, the system is not worth it. 

There are many sites that you can create the same charts.  It is possible to create the charts on Google, and many other MS office programs that we already have as a company, such as MS word and Power point.  It would be a waste of money to buy another program, when we have it in so many other  programs that are capable of completing the same task. I strongly am against in investing in this program.  Thank you for your time.

Sincerely,

Ronald A Rojas